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Events

Explore the various aspects of the Varyshop Events detailed dashboard, and useful settings, that can be utilized to generate and gather valuable data about events (and their attendees), which can then be used to improve decision-making and event-planning.

See also: Varyshop Tutorials: Events

Events dashboard​

When the Events application is opened, Varyshop reveals the main "Events" dashboard, which can be viewed in a number of different ways. Those different view options are accessible from the "Events" dashboard in the upper-right corner, via a series of view-related icon buttons.

By default, the "Events" dashboard is displayed in the "(Kanban view)" Kanban view, which is populated with a variety of pipeline stages.

Overview of events setting with the kanban view in Varyshop Events.

This view showcases all the events in the database in their respective stages. By default, the stages are: "New", "Booked", "Announced", "Ended", and "Cancelled".

Note: The "Ended" and "Cancelled" stages are folded, by default, and located to the right of the other stages.

On each event card, find the scheduled date of the event, the name of the event, the location, the number of expected "Attendees", any scheduled activities related to the event, the status of the event, and the person responsible for the event.

To quickly add a new event to a pipeline, click the "+ (plus)" icon at the top of the stage to which the event should be added to reveal a blank Kanban card to fill out.

Typical blank kanban card to fill out in the Varyshop Events application.

In this blank Kanban card, enter the name of "Event", along with the start and end "Date" and time.

Then, either click "Add" to add it to the stage and edit it later, or click "Edit" to add the event to stage and edit its configurations on a separate page.

Each event card can be dragged-and-dropped into any stage on the Kanban pipeline, providing easy organizational access.

Settings​

To access the event settings and feature options in Varyshop Events, navigate to Events app > Configuration > Settings. From here, tick the checkboxes beside the desired settings and/or features, and click "Save" to activate them.

Events section​

In the "Events" section of the "Settings" page, there are selectable features that can be enabled to add various elements to events created with the Varyshop Events application.

The Events section on the Varyshop Events settings page in the Varyshop Events application.

The "Schedule & Tracks" feature allows users to manage and publish a schedule with tracks for events. Tracks is a catch-all term that refers to talks, lectures, demonstrations, presentations, and other similar elements that users may choose to include as part of an event.

When the "Schedule & Tracks" feature is enabled, two additional fields appear beneath it: "Live Broadcast" and "Event Gamification".

The "Live Broadcast" feature lets users air tracks online, via a YouTube integration.

The "Event Gamification" feature lets users share a quiz after any event track, in order for attendees to gauge how much they learned from the track they just saw/heard. Companies can also benefit from this feature, in that the subsequent responses and results of the quizzes can help determine where a company's strengths and weaknesses are, when it comes to their presentations.

Next, is the "Online Exhibitors" feature. This feature allows users to display sponsors and exhibitors on event pages, which can serve as a valuable incentive to encourage partners and businesses to participate in the event.

The "Jitsi Server Domain" field represents an external conferencing service that is integrated with Varyshop. It is what is used to create and host virtual conferences, community rooms, and other similar elements for events.

The "Community Chat Rooms" feature allows users to create virtual conference rooms for event attendees, providing them with a centralized place to meet and discuss anything related to the event.

Lastly, there is the "Booth Management" feature. This feature provides users with the ability to create and manage event booths and booth reservations. When enabled, users can create different booth tiers, with individual price points, and sell them to interested parties.

Registration section​

The "Registration" section of the "Settings" page provides selectable settings that are directly related to event registration.

The Registration section in the Varyshop Events settings page in the Varyshop Events application.

The "Tickets" setting allows users to sell event tickets, via standard sales orders.

The "Online Ticketing" setting creates a selectable Event Ticket product type on product forms, which provides users with the ability to sell event tickets online, via their website/eCommerce store.

Attendance section​

In the "Attendance" section of the "Settings" page, there is a selectable setting that is directly related to how attendees can attend/enter the event.

The Attendance section in the Varyshop Events Settings page in the Varyshop Events application.

The "Use Event Barcode" setting, when activated, enables barcode (and QR code) scanning for attendees to enter the event. This provides attendees with quick access, and helps Varyshop users easily track, manage, and analyze all event attendees.

The "Barcode Nomenclature" field, beneath the "Use Event Barcode" setting, is set to "Default Nomenclature", by default, but can be changed at any time.

Create events​

With Varyshop Events, events can be manually created from scratch or built off of pre-made templates.

Once launched, the Events application then integrates with the Website app for the front-end promotion and registration of the event for attendees, the Sales app for the purchasing ability of paid tickets, and the CRM application through customizable lead generation rules.

See also: Create events

Sell event tickets​

Create custom ticket tiers (with various price points) for potential event attendees to choose from, directly on the event template form, under the Tickets tab.

Varyshop simplifies the ticket-purchasing process by providing plenty of payment method options, as well.

See also: Sell event tickets

Track and manage talks​

Discover how to access various event tracks (talks, presentations, etc.), view entire agendas, and learn how attendees can propose talks for the event.

See also: Track and manage talks

Event templates​

Learn the process to customize and configure event templates, which can be used to expedite the event-creation process.

See also: Event templates

Event booths​

Explore the various ways to create, manage, and sell event booths with the Varyshop Events application.

See also: Event booths

Event tracks​

Find out how to create, manage, and schedule different experiences (aka Tracks) for events with Varyshop.

See also: Event tracks

Registration desk​

Grant access to event attendees quickly and easily with the Varyshop Events Registration Desk feature.

See also: Registration Desk

Revenues report​

Gain invaluable insight into event-related revenues with customizable reports and metrics.

See also: Revenues report