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Talks, proposals, and agenda

With Varyshop Events, users can utilize a fully-integrated event website, where attendees can quickly access various tracks (talks, presentations, etc.), view entire agendas, and propose talks for the event.

Event website​

To access an event website, navigate to the specific event form in the Varyshop Events app, and click the "Go to Website" smart button. Or, while on the Varyshop-built website for the company, click the "Events" header option, and select the desired event to view that event's website.

On the event website, there is an event-specific subheader menu with different options to choose from.

With the Schedule & Tracks setting enabled in the Varyshop Events app, the following links are automatically added to the subheader menu, located on the event website: "Talks", "Talk Proposals", and "Agenda".

The track-related event submenu options on an event website built with Varyshop Events.

To enable the "Schedule & Tracks" setting, navigate to Events app > Configuration > Settings, tick the checkbox beside "Schedule & Tracks", and click "Save".

Talks page​

The "Talks" link takes the attendee to a page filled with all the planned tracks for the event.

The Talks page on an event website built through the Varyshop Events application.

At the top of "Talks" page, there are drop-down filter menus beside a "Search a talk..." search bar.

The first drop-down filter menu (with the starting title: "Favorites") is the only drop-down filter menu that appears by default. When clicked, the resulting menu presents two options: "Favorites" and "All Talks".

Selecting "Favorites" shows only the tracks that have been favorited by the attendee.

Note: If no tracks have been favorited, and the "Favorites" filter is selected, Varyshop presents all the event tracks.

Selecting "All Talks" shows all the tracks, regardless if they have been favorited or not.

The other drop-down filter menus that appear on this page are related to any configured tags (and tag categories) created for event tracks in the backend.

Tip: To add tags and tag categories to track forms, open a desired event track form, and start typing a new tag in the "Tags" field. Then, click "Create and edit..." from the resulting drop-down menu.

Doing so reveals a "Create Tags" pop-up form.

The Create Tags pop-up form that coincides with drop-down filter menus on Talks page.

From here, users see the recently added tag in the "Tag Name" field. Beneath that, there is an option to add a specific "Color Index" to the tag for added organization.

Lastly, there is the "Category" field, where users can either select a pre-existing category for this new tag, or create a new one.

All options in the "Category" field for tags appear as their own drop-down filter menu on the "Talks" page, located on the event website.

Beneath the drop-down filter menus at the top of the "Talks" page, there is a list of planned tracks for the specific event, organized by day.

If an attendee wishes to favorite a track, they can click the "(empty bell)" icon, located to the right of the track title. Attendees will know a track has been favorited when they notice the icon has been changed to "(filled bell)" icon.

Favoriting a track this way places it on the list of "Favorites", which is accessible from the default drop-down filter menu, located at the top of the "Talks" page.

Talk Proposals page​

The "Talk Proposals" link takes attendees to a page on the event website, wherein they can formerly submit a proposal for a talk (track) for the event, via a custom online form.

The Talk Proposals page on the event website built with the Varyshop Events application.

In addition to the form, an introduction to the page, along with any other pertinent information related to the types of talks the event will feature can be added, if needed.

The talk proposal form can be modified in a number of different ways, via the web builder tools, accessible by clicking "Edit" while on the specific page.

Then, proceed to edit any of the default fields, or add new forms with the "Form" building block (located in the "Blocks" section of the web builder tools sidebar).

Once all the necessary information is entered into the form, the attendees just need to click the "Submit Proposal" button.

Then, that talk, and all the information entered on the form, can be accessed on the "Event Tracks" page for that specific event in the "Proposal" stage, which is accessible via the "Tracks" smart button on the event form.

At that point, an internal user can review the proposed talk, and choose to accept or deny the proposal.

If accepted, the internal user can then move the track to the next appropriate stage in the Kanban pipeline on the "Event Tracks" page for the event. Then, they can open that track form, and click the "Go to Website" smart button to reveal that track's page on the event website.

From there, they can toggle the "Unpublished" switch in the header to "Published", which allows all event attendees to view and access the talk.

Agenda page​

The "Agenda" link takes attendees to a page on the event website, showcasing an event calendar, depicting when (and where) events are taking place for that specific event.

The event Agenda page on the event website built with the Varyshop Events application.

Clicking any track on the calendar takes the attendee to that specific track's detail page on the event website.

If an attendee wishes to favorite a track, they can click the "(empty bell)" icon, located to the right of the track title. Attendees will know a track has been favorited when they notice the icon has been changed to "(filled bell)" icon.